Agenda and minutes

Venue: Committee Room, Council Offices, Urban Road, Kirkby-in-Ashfield

Contact: Lynn Cain  Email:

No. Item


Declarations of Disclosable Pecuniary or Personal Interests and/or Non-Registrable Interests


No declarations of interest were made.


Minutes pdf icon PDF 92 KB



that the minutes of the meeting of the Committee held on 15 July 2023,

be received and approved as a correct record, subject to it being recorded that Councillors Warren Nuttall and Sarah Madigan were also in attendance at the meeting.


Member Training and Induction Programme pdf icon PDF 127 KB


The Scrutiny Research Officer presented the report, which had been added to the Standards Workplan earlier in the year to enable Members to reflect and provide feedback in respect of the Council’s Member Induction Programme following the District Elections in May 2023. 


A summary of the Induction Programme itinerary was then presented including details of the Induction Day which had enabled the Council to welcome new Members and settle them into their new surroundings.  This has included the following:


·       signing of Declaration of Acceptance of Office with the Chief Executive

·       photos for Website and Security Cards

·       completion of Register of Interest Form

·       collection of new Samsung tablet and basic training

·       sign up for HR and Payroll details

·       introductory conversations with officers.


The 2023 Induction Programme had been developed, taking into account Committee Members suggestions to hold the event over 3 days whilst providing smaller training groups to enable better integration and involvement.  Extra sessions were included in respect of IT training and Member behaviour and standards, which had been delivered externally by the Local Government Association (LGA).   An external provider was also appointed to deliver sessions in respect of chairing meetings and the scrutiny process.


New training topics had been introduced including local government finance, neighbourhoods, housing and community safety.  The programme of events had been demanding but had provided a wide range of training topics to give new Members a comprehensive start to their new roles.


In an effort to ensure Members are kept up to date with training requirements throughout their 4 year term of office, the Democratic Services Team were keeping detailed records of all individual training completions and requirements (including details to Group Leaders of non-attendances).  This would hopefully ensure that all training access/development would remain available and be delivered in a timely manner over the next 4 years.


Members then assessed the success, or otherwise, of the Council’s induction programme and responded as follows:


Induction Programme Elements:

Member Responses:

Officer Responses:

3 Day Programme of Events

Training was nicely spaced out over the 3 day period



Smaller Training Groups

It was helpful to be in smaller groups and less intimidating.  Members contributed more because of this


Variety of Training Topics

Really Good


Internal/Officer Training Providers

The IT training session was great, and it was helpful to be offered further one to one training if required



External Training Providers

LGA Trainer was excellent and explained everything well




Really Good



Follow Up Sessions

These were well provided but there should be a firmer Council response to Members who continue to fail to complete their training



After Care

1.  It may have been helpful to have had a follow-up day during June to receive feedback and deal with any queries



Good idea and will look to arrange for next time







2.  It would have been useful for officers to have handed out their contact details after their training sessions


There is currently a review taking place with SLT and Leadership  ...  view the full minutes text for item SP.9


Quarterly Complaints and Gifts and Hospitality Monitoring pdf icon PDF 92 KB

Additional documents:


The Assistant Director for Democracy presented the report and advised Members that two new formal complaints had been received by the Authority since the last meeting of the Committee. Work was continuing on all the current complaints outlined in the report which had now been reduced to five in total following some successful completions.



a)    the updated position in respect of Member complaints as at June 2023, as outlined at Appendix A to the report, be received and noted;


b)    it be also noted that no declarations of received gifts and hospitality were received from July to September 2023;


c)    the Assistant Director for Democracy be requested to ensure that a note be place on any future reports, stating that any discussions on Member complaints are only at an operational level and do not involve any details in respect of individual cases.


Standards Workplan 2023/24


The Chairman requested the Executive Director for Governance to give Members an update in respect of progress against the 2023/24 Standards Workplan which was duly given.