Agenda and minutes

Venue: Committee Room, Council Offices, Urban Road, Kirkby-in-Ashfield

Contact: Lynn Cain  Email:

No. Item


Declarations of Disclosable Pecuniary or Personal Interests and Non Disclosable Pecuniary/Other Interests


Councillor Warren Nuttall declared a Non Disclosable Pecuniary/Other Interest in relation to agenda item 4 (Scrutiny Review: Bus Provision in Ashfield).  His interest arose from the fact the he currently holds the position of Council representative on the Our Centre Board.


Minutes pdf icon PDF 191 KB



that the minutes of the meeting of the Panel held on 23 January 2020, be received and approved as a correct record.


Scrutiny Review: Bus Provision in Ashfield pdf icon PDF 237 KB


The Service Manager for Scrutiny and Democratic Services introduced the item and reminded Members that the Panel had commenced the review at the last meeting and had identified its remit as follows:-


“to consider the current gaps in local bus provision within Ashfield and its impact on social exclusion issues and the health and wellbeing of residents including consideration of any environmental sustainability issues in relation to future bus provision.”


The report outlined an overview of bus provision from a regional and national context and detailed the local community transport schemes currently available within Ashfield.  Members were now being asked to examine any potential gaps in service and how this was currently impacting upon the residents of Ashfield.


Vicky Williams, Director of Commercial Services at Trent-Barton, attended the meeting to offer a commercial operator perspective in relation to local bus provision and criteria for selecting subsidised routes.  Members acknowledged that County Council funding for subsidising bus services through commercial operators had generally reduced over recent years although an additional County funding round of £683,000 had just been announced.  The funding was being offered to endeavour to improve bus punctuality, better quality replacement services and expanding the selection of routes to customers.


In relation to particular challenges being experienced by commercial transport operators, the Panel were advised that the effect of Brexit had already increased engineering costs for Trent-Barton and turbulence in the oil market had seen increases in fuel prices.


However, congestion on the roads remained the biggest challenge alongside roadworks that were now taking longer to complete.  Issues with punctuality and journey destination times had a direct impact on reduced patronage and customers having continued trust in the service to arrive on time.  Rush hour was now covering 3pm until 7pm, which added to congestion and delays on the roads.


Trent-Barton endeavoured to work with all local Councils to ascertain hotspots and areas of need and advised that the County Council were very proactive in working with the commercial bus operators as required. 


In relation to S106 funding contributions, these were a welcome addition to funding streams already available and the C1 and C2 service that currently served the Rolls Royce estate in Hucknall had been made possible from S106 contributions from the Developer.  It was however, noted that new roads required adoption by the Highways Authority prior to the bus operators being able to access them and provide a service to the area.


Panel Members took the opportunity to discuss the matter and considered amongst other things:-


·         the ongoing reduction in funding to commercial bus operators to subsidise routes and the changing priorities from the fund providers to provide for electric vehicles and priority ticketing;


·         how Trent-Barton was currently tackling emission reductions and acknowledging that many of their vehicles had been updated with the help of Euro VI funding and start/stop technology;


·         the substantial cost of providing new, fully electric buses, the desire to buy from UK manufacturers whilst recognising the current limitations regarding mileage capability to be  ...  view the full minutes text for item SA.14


Unauthorised Encampment Protocol pdf icon PDF 288 KB

Additional documents:


The Council’s Service Manager for Strategic Housing and Lettings, Phil Warrington, presented an updated ‘Unauthorised Encampment Protocol’ for consideration by Members following a 12-month review of the document to ensure continuous development and improvement taking into account the experiences and lessons learnt over the past year.


It had become apparent over the previous 12 months that much of the original protocol was too detailed.  Having dealt with 20 unauthorised encampments during 2019, the ‘Direction to Leave’ process had proved to be the most effective and the updated protocol duly reflected this approach in a more succinct fashion.


Members took the opportunity to debate the following:-


·         the ‘Direction to Leave’ process and its implementation by the Authority;


·         the potential use of injunctions for repeat unauthorised encampment on a particular site/piece of land and acknowledgement of the lengthy court process to obtain such an order;


·         acknowledgement that some other authorities provide approved encampment sites for temporary re-location purposes;


·         the necessity for a thorough clean-up operation after clearance of an unauthorised site;


·         potential preventative methods to cease unauthorised encampments on Council land including barriers etc.;


·         managing the public’s perception of encampments and how the Council responds thus reducing the fear being experienced by some residents regarding the disruption caused;


·         concerns regarding the ongoing costs to the Authority to implement preventative measures and clean-up operations to sites once vacated.



that the proposed changes to the Unauthorised Encampment Protocol be agreed and recommended to Cabinet for approval.


Scrutiny Review of Community Engagement pdf icon PDF 299 KB


The Service Manager for Scrutiny and Democratic Services gave the Panel an update regarding the Community Engagement scrutiny review.  Members had already discussed the topic over two meetings and were advised that a Community Engagement Strategy was in development and as part of the review, the Panel would be able to input into its content in relation to objectives and methods of engagement.


However, due to differing and emerging priorities, further development of the strategy had been placed on hold at the end of 2019 and work had only just recommenced on the document (a copy of the initial draft strategy was circulated for information).


Therefore, a suggestion was made to Members that the review focus should shift more towards considering the Corporate Plan priority of ‘Putting people at the heart of what we do’ and ‘being honest with people in an open and professional way’.  This would hopefully then ensure that the Council and particularly its Members, communicates with residents and local communities in the best and most consistent way possible.



that Members be requested to consider what support/mechanisms they may require to best engage with their residents and local communities in readiness for discussion at the next meeting of the Panel in June/July 2020.