Agenda and minutes
PDF 265 KBContact: Lynn Cain Email: l.cain@ashfield.gov.uk
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Declarations of Disclosable Pecuniary or Personal Interests and Non Disclosable Pecuniary/Other Interests Minutes: No declarations of interest were made. |
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Election of Chairman of the Council Minutes: RESOLVED that Councillor Arnie Hankin be elected Chairman of the Council until the next Annual Meeting. |
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Declaration of Acceptance of Office by the Chairman Minutes: The newly elected Chairman subscribed the Declaration of Acceptance of Office of Chairman pursuant to the provisions of Section 83 of the Local Government Act 1972 and thanked Members of the Council for his appointment. |
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Vote of thanks to the retiring Chairman. Minutes: Due to the outgoing Chairman, Councillor Andy Meakin, being absent from the meeting whilst his daughter was in hospital undergoing an important operation, the new Chairman took the opportunity to read out a message from Councillor Meakin about his unforgettable time in office.
Many Councillors also took the opportunity to offer their tributes to Councillor Meakin and welcome Councillor Hankin into his new role.
To conclude, Councillor Hankin thanked everyone for their support and best wishes and advised Council that his two Chairman’s charities for the forthcoming year would be the British Heart Foundation and Cancer Research.
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Election of Vice Chairman of the Council Minutes: RESOLVED that Councillor John Smallridge be elected Vice Chairman of the Council until the next Annual Meeting. |
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Declaration of Acceptance of Office by the Vice Chairman Minutes: The newly elected Vice Chairman subscribed the Declaration of Acceptance of Office of Vice Chairman pursuant to the provisions of Section 83 of the Local Government Act 1972 and thanked Members of the Council for his appointment. |
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Additional documents: Minutes: RESOLVED that the minutes of the meetings of the Council held on 4 February and 4 March 2021, as now submitted, be received and approved subject to the completion time on the 4 February 2021 minutes being amended to read 11.05pm instead of 11.05am.
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Chairman and Head of Paid Service Announcements Minutes: The Deputy Chief Executive took the opportunity, on behalf of Council employees, business and residents of the District, to thank Councillor Meakin for successfully undertaking his role as Chairman of the Council in very difficult circumstances due to the pandemic.
He also wished the new Chairman, Councillor Arnie Hankin, every success in his new role and reiterated the Council’s ongoing efforts to keep everyone safe and secure whilst transitioning back to normality over the coming months. |
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Composition of the Council's Executive (Scheme of Delegation to be circulated at the meeting – yellow papers) Minutes: RESOLVED that in accordance with Council Procedure Rule 1.1(viii) and (ix), Council notes the unchanged composition of the Executive and Scheme of Delegation for the coming year, as advised by the Leader of the Council:-
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Appointments of Committees, Panels and Working Groups Accordingly, the Council is requested to appoint the following Committees, Panels and Working Groups (including appointment of Chairmen, Vice Chairmen and membership seats):-
Overview and Scrutiny Committee Covid-19 Response and Recovery Panel Scrutiny Panel A Scrutiny Panel B Planning Committee Licensing Committee Audit Committee Local Joint Consultative Committee Chief Officers’ Employment Committee Standards and Personnel Appeals Committee Charites Committee Local Plan Working Group (Schedule of committee memberships to be circulated at the meeting – grey papers) Minutes: Council was requested to determine the appointment of Committees, Panels and Working Groups including Chairmen, Vice Chairmen and membership seats for the ensuing year as per the Committee Membership Schedule as circulated at the meeting.
RESOLVED that a) in accordance with Council Procedure Rule 1.3 (i) and (iv), the following Committees be appointed for the ensuing year:-
· Overview and Scrutiny Committee · Covid-19 Recovery Scrutiny Panel · Scrutiny Panel A · Scrutiny Panel B · Planning Committee · Licensing Committee · Audit Committee · Local Joint Consultative Committee · Chief Officers’ Employment Committee · Standards and Personnel Appeals Committee · Charities Committee · Local Plan Working Group
b) as a result of (a) above, the following appointments for Chairmen, Vice Chairmen and membership seats be approved:-
Overview and Scrutiny Committee (7) (6 Ashfield Independents, 1 Conservative)
Chris Baron Jim Blagden Will Bostock Dale Grounds (Vice Chairman) Andrew Harding (Chairman) David Walters Lee Waters
Scrutiny Panel A (7) (6 Ashfield Independents, 1 Labour)
Jim Blagden Trevor Locke Lauren Mitchell Warren Nuttall Dave Shaw (Chairman) David Walters Caroline Wilkinson (Vice Chairman)
Scrutiny Panel B (7) (6 Ashfield Independents, 1 Non-Aligned Independent)
Jim Blagden Christian Chapman (Chairman) Melanie Darrington Dale Grounds Trevor Locke (Vice Chairman) David Walters Caroline Wilkinson
COVID-19 Recovery Scrutiny Panel (7) (5 Ashfield Independents, 1 Conservative, 1 Non-Aligned Independent)
Jim Blagden (Chairman) Will Bostock (Vice Chairman) Dale Grounds David Hennigan Kevin Rostance Dave Shaw Caroline Wilkinson
Planning Committee (9) (7 Ashfield Independents, 1 Conservative, 1 Labour)
Samantha Deakin Arnie Hankin Rachel Madden Sarah Madigan (Chairman) Andy Meakin (Vice Chairman) Lauren Mitchell Phil Rostance Helen-Ann Smith Jason Zadrozny
Licensing Committee (9) (7 Ashfield Independents, 1 Labour, 1 Non Aligned Independent)
Jamie Bell Jim Blagden Melanie Darrington Dale Grounds Arnie Hankin Trevor Locke Lauren Mitchell Warren Nuttall (Chairman) Caroline Wilkinson
Audit Committee (7) (6 Ashfield Independents, 1 Conservative)
John Baird Jim Blagden Will Bostock Christian Chapman Kevin Rostance Dave Shaw David Walters (Chairman)
Charities Committee (7) (5 Ashfield Independents, 1 Labour, 1 Non-Aligned Independent)
Jamie Bell (Chairman) Jim Blagden Melanie Darrington Dale Grounds Lauren Mitchell David Walters Caroline Wilkinson
Chief Officers’ Employment Committee (7) (6 Ashfield Independents, 1 Conservative)
Chris Baron Tom Hollis David Shaw Helen-Ann Smith David Walters Daniel Williamson Jason Zadrozny (Chairman)
Standards and Personnel Appeals Committee (7) (5 Ashfield Independents, 1 Conservative, 1 Non-Aligned Independent)
Chris Baron Jim Blagden Christian Chapman David Hennigan Warren Nuttall Helen Ann-Smith Lee Waters (Chairman)
Local Plan Working Group (9) (9 Ashfield Independents, 1 Conservative, 1 Labour)
Samantha Deakin Arnie Hankin Rachel Madden (Chairman) David Martin Keir Morrison Matthew Relf Kevin Rostance Helen-Ann Smith Jason Zadrozny
Local Joint Consultative Committee (7) (Not subject to political balance rules)
Samantha Deakin Tom Hollis David Martin Matthew Relf Helen-Ann Smith Daniel Williamson Jason Zadrozny |
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Schedule of Council, Cabinet and Committee Meetings for 2021/22 Minutes: Council was requested to approve the updated Schedule of Council, Cabinet and Committee Meetings for 2021/22 as appended to the agenda.
RESOLVED that in accordance with Council Procedure Rule 1.1(x), the Schedule of Council, Cabinet and Committee meetings for 2021/22, as appended to the agenda, be approved. |
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Annual Constitution Review Minutes: Council was requested to consider and approve the proposed changes to the Council’s Constitution as presented.
RESOLVED that the proposed changes to the Council’s Constitution, as outlined in the report, be received and approved. |
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Capital Programme Update Minutes: Council was requested to approve the changes and updates to the Capital Programme as outlined in the report.
The Portfolio Holder for Finance advised Members of two further amendments to the Capital Programme as follows:
Amendment 1
The £250k cost estimate included for the Depot at section 3 of the Capital Programme Update report was to make good the Housing side of the Depot roof for the installation of the solar panels.
The report makes reference to a pending final inspection report. This final inspection report considers both the Housing and Environment roofs and is currently being reviewed by Senior Officers. Maintenance and rectification works may require additional investment beyond the £250k referenced in the report.
To avoid delay in progressing the required works, delegated authority be given by Council to the Section 151 Officer, the Director of Housing and Assets and the portfolio holder for Housing and Assets and myself as Finance Portfolio Holder to agree any variation to the £250k as may be required, with any required variation being reported back to Council within the next Capital Programme update report.
Amendment 2
If successful, the Council will receive a further £700k Green Homes Grant (£500k for private sector properties and £200k for Council dwellings). The Council will be required to match the additional £200k funding for Council dwellings with a further HRA contribution of £100k from HRA reserves.
Approving this further Capital Programme amendment will ensure that the work can be progressed with the appointed provider as soon as we know whether the bid has been successful, in order to meet the tight completion timescale for undertaking these works by the end of December 2021.
If this second bid is successful this will see over £2m invested in Ashfield properties to improve the energy efficiency ratings of low-income households, whilst contributing towards the Council’s desire to assist with combating climate change.
The next Capital Programme update report will reflect the confirmed outcome of this bid.
RESOLVED that a) approval be given to the changes and additions to the Capital Programme, as outlined in the report including the two additional amendments as detailed above:
b) in relation to the first amendment regarding the Housing and Environment roofs at the Council’s Depot premises, delegated authority be granted to the Corporate Finance Manager (and Section 151 Officer), the Director of Housing and Assets and the Portfolio Holders for Finance and Housing and Assets, to agree any variation to the £250k as may be required with an update report back to Council in due course. |
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Appointments to Outside Bodies (Schedule of appointments to outside bodies to be circulated at the meeting – pink papers) Minutes: RESOLVED that the following representatives be appointed to the under-mentioned bodies:-
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