Venue: Council Chamber, Council Offices, Urban Road, Kirkby-in-Ashfield

Contact: Lynn Cain  Email:

No. Item


To receive apologies for absence, if any.


Declarations of Disclosable Pecuniary or Personal Interests and/or Non-Registrable Interests.


To receive and approve as a correct record the minutes of the meetings of the Council held on 1 December and 8 December 2022. pdf icon PDF 102 KB

Additional documents:


To receive any announcements from the Chairman, Leader, Members of the Cabinet and the Head of Paid Service.


To receive questions from the Public in accordance with Council Procedure Rule 11, if any.

(None received for this meeting)



To receive and consider any petitions submitted in accordance with Council Procedure Rule 12, if any.

(None received for this meeting)


In accordance with Council Procedure Rule 2 (viii) to receive reports from the Cabinet in relation to the Council's budget and policy framework, reports of the Overview and Scrutiny Committee for debate and reports from Officers of the Council:-


Pay Policy Statement 2023/24. pdf icon PDF 93 KB

Additional documents:


Interim Review of a Single Polling Place. pdf icon PDF 91 KB


In accordance with Council Procedure Rule 2 (ix), to receive recommendations from the Cabinet and the Council's Committees and resolve in accordance with the Council's rules of debate as per the attached schedule. pdf icon PDF 52 KB

Additional documents:


Updates from Members of the Cabinet on their Portfolio Activity.


Notices of Motion.

Motion 1

To consider a notice of motion proposed by Councillor Chris Baron and seconded by Councillor Phil Rostance, as follows:-


“Rifleman Adrian Sheldon sadly died in Afghanistan in May 2009, after 10 years of military service. Justifiably his family and his regiment will never forget him.


Equally Private Paul Sandford from Hucknall was tragically killed in Afghanistan after military service with the Worcester and Sherwood Foresters. He too is still sadly missed.


Paul was educated and lived in Hucknall all his life and followed the military route of joining the local regiment.


Adrian lived in Kirkby all his short life, and they both gave their lives to safeguard the future of others from tyranny and dictatorship. Adrian final resting place is at Kingsway cemetery, and Pauls final resting place is in Hucknall cemetery, with a plaque erected in St Mary’s Magdalene church in Hucknall.


As former Hucknall and Kirkby in Ashfield residents, isn’t it time to honour their lives through the naming of a street after them?”


Motion 2

To consider a notice of motion proposed by Councillor Phil Rostance and seconded by Councillor Chris Baron, as follows:-


“This council acknowledges Remembrance Sunday as a tribute to all members of the armed forces who gave their life for this country.


Over the past few years local councils with limited resources have struggled to assist with these events.


This council could erect the street poppies on lampposts, deal with road closures, and encourage traffic marshals, in allegiance with the Royal British Legion to make a professional privileged yearly event.


This council should have a budget heading solely for the organisational support and running of such events throughout the district.


This motion calls for the executive cabinet to ensure from now on that these events are something Ashfield can be proud of, with a budget to execute them.”


Motion 3

To consider a notice of motion proposed by Councillor Arnie Hankin and seconded by Councillor Dave Shaw, as follows:-





Ashfield District Council notes that Nottinghamshire County Council are responsible for our broken roads and pavements.  This Council further notes that Nottinghamshire County Council gets 75% of the total raised in Council Tax in Ashfield.  In comparison, Ashfield District Council gets 9%.


This Council believes that the state of Ashfield’s broken roads and pavements is diabolical with complaints about pot-holes going through the roof.  Roads are simply crumbling and many represent a clear and present danger of a serious accident or worse.


This Council further believes that the state of the broken roads and pavements has an adverse impact on house prices and puts off investors which impacts jobs.


This Council therefore resolves to:


1.    Instruct the Chief Executive, in liaison with the Leader of Ashfield District Council to write to the Leader of Nottinghamshire County Council outlining this Council’s dissatisfaction with the state of roads and pavements.


2.    Look for opportunities using our Communication Team and local media to outline who is responsible  ...  view the full agenda text for item 10.


To answer any questions submitted in writing by Members in accordance with Council Procedure Rule 13, if any.

(None received for this meeting)



To receive a list of minutes and a web link to access Cabinet and Committee meeting minutes that have been published since the last ordinary meeting of the Council for Members to give notice of their intention to ask a question of a relevant Chairman under Procedure Rule 13.2. pdf icon PDF 70 KB

(None received for this meeting)